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Preparation of Bid Applications to host meetings
Handling of Meetings
Association Management Services
Preparation of Bid Applications to host meetings
To win the bid to host a meeting against other cities or countries, a comprehensive dossier with complete financial and technical details inspiring confidence must be prepared according to very specific guidelines.
CONVERGENCES has the experience and the know-how which are necessary for the implementation and the presentation of such bids along with the organizing candidate.
The assets to highlight and the traps to avoid are familiar issues which enable us to reduce the hazards to a strict minimum.
This service of counseling and assisting in bid applications is generally rendered at no financial compensation
See "References"
| Handling of Meetings |
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Whatever the size of the meeting, CONVERGENCES is prepared to undertake the entire coordination of all meeting events, including but not limited to the areas listed below : Recommendation on the choice of the city and venue Financial and accounting procedures Preparation of a budget estimate and regular updates Study of insurance policies for best cover Preparation of a step by step plan of action Development and implementation of the Marketing and Promotional campaign Coordination and production of printed matter Registration handling Mounting of a commercial exhibition Coordination of advertising and sponsorship Receipt and processing of submitted papers Handling of delegates and speakers arrangements Design and coordination of the social program Liaison with official carriers and public utilities Liaison with the meeting venue Negotiation with the hotels and handling of reservations Development and coordination of sightseeing tours as well as pre/post meeting tours Provision of a fully equipped secretariat on site Design and production of clear signage Recruitment and supervision of temporary staff Monitoring and managing technical equipment and staff Final statement of accounts Event analysis |
| Association Management Services |
| CONVERGENCES provides a full range of services for association management and particularly meetings and seminars organisation. |
Meetings organized by CONVERGENCES - Mail box - Home Page
© Convergences - 1999
120, avenue Gambetta - 75020 PARIS - FRANCE
Tel : +33 (0)1 43 64 77 77 - Fax : +33 (0)1 40 31 01 65